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    July 11, 2017 Minutes


    The annual reorganization meeting of the Warsaw Central School Board of Education was called to
    order at 6:30 p.m. in the Elementary School Building by Tamarah R. Plotz, District Clerk.

    Members Present: Mr. Cummins, Mrs. Wakefield, Mr. McKeown, Mrs. Royce (arrived at 6:52 p.m.), Mr.
    Robb, Mr. Pickard, Mrs. Hulme

    Members Absent: None.

    Others Present: Mr. Englebert, Mr. Bark, Miss Plotz


    It was noted that Mr. Englebert, Superintendent of Schools, had signed the Oath of Office. Mr. Dean
    Robb, Board of Education Member, signed the Oath of Office.

    Moved by Mrs. Wakefield, seconded by Mr. Cummins that Donald McKeown be nominated for the office of
    President of the Board.

    Moved by Mr. Cummins, seconded by Mrs. Hulme that nominations for the Office of President be closed
    and Donald McKeown be elected President of the Board for the 2017-18 School Year. Motion Carried:
    Yes 6, No 0.

    Mr. McKeown signed the Oath of Office and took the Chair.

    Moved by Mrs. Hulme, seconded by Mr. Cummins that Dean Robb be nominated for the office of Vice
    President of the Board.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that nominations for the Office of Vice President
    be closed and Dean Robb be elected Vice-President of the Board for the 2017-18 School Year. Motion
    Carried: Yes 6, No 0.  Mr. Robb signed the Oath of Office.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that Tamarah Plotz be appointed as District Clerk
    for the 2017-18 school year, with the remuneration to be included in her annual salary. Motion Carried:
    Yes 6, No 0. Miss Plotz signed the Oath of Office.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that Susan Royce be appointed as District
    Treasurer for the 2017-18 school year, with the remuneration to be included in her annual salary. Motion Carried:
    Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that Deborah Tiede be appointed District Tax Collector
    for the 2017-18 school year, with the remuneration to be included in her annual salary. Motion Carried:
    Yes 6, No 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the Board authorize Five Star Bank (Main Branch)
    to assist in the collection of school taxes for 2017-18. Motion Carried: Yes 5, No 0, Abstain 1
    (Cummins).

    Moved by Mr. Robb, seconded by Mr. Pickard that Dr. Gregory Collins be appointed as District
    Medical Officer for the 2017-18 school year at an annual amount of $15,142, as per contract. Motion
    Carried: Yes 6, No 0.

    Moved by Mrs. Wakefield, seconded by Mr. Cummins that Summit Family Dental Care, DDS, PC be
    appointed District Dental Supervisors for the 2017-18 school year (no remuneration). Motion Carried: Yes 5,
    No 0, Abstain 1 (Hulme).

    Moved by Mr. Robb, seconded by Mrs. Hulme that Kari Grisewood be appointed as Purchasing Agent for
    all District Funds for the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6,
    No 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that Mr. Englebert be appointed Payroll
    Certification Officer for the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6, No 0.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that Jeffrey Erickson of Warsaw, Hodgson-Russ of
    Buffalo, and Genesee Valley Educational Partnership Labor Relations Department be appointed as
    Legal Counsels for the 2017-18 school year. Motion Carried: Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Cummins that the Genesee Valley Educational Partnership
    Occupational Advisory Council act as the Warsaw Central School Occupational Advisory Council for
    the 2017-18 school year. Motion Carried: Yes 6, No 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that Kari Grisewood be appointed Comptroller of K-12
    extracurricular accounts during the 2017-18 school year (no additional remuneration). Motion
    Carried: Yes 6, No 0.

    Moved by Mr. Pickard, seconded by Mr. Cummins that Susan Royce be appointed Treasurer of the K-12
    extracurricular accounts during the 2017-18 school year (no additional remuneration). Motion
    Carried: Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that Donna Mager be appointed Internal Claims Auditor
    for the 2017-18 school year at her regular hourly rate (with overtime, as appropriate). Motion
    Carried: Yes 6, No 0.

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that Tamarah Plotz be appointed Records Management
    Officer and Records Access Officer for the 2017-18 school year (no additional remuneration).
    Motion Carried: Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that Edward Papke be appointed AHERA Lead Educational
    Agency Designee for the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6,
    No 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that Edward Papke be appointed School Pesticide
    Representative for the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6,
    No 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that Edward Papke be appointed Chemical Hygiene
    Officer for the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that Five Star Bank and the Bank of Castile be
    designated as the official depositories of school funds for the 2017-18 school year. Motion
    Carried: Yes 5, No 0, Abstain 1 (Cummins).

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the Daily News and Warsaw’s Country Courier be
    designated as the official newspapers of the district for the 2017-18 school year.
    Motion Carried: Yes 6, No 0.

    Moved by Mr. Cummins, seconded by Mrs. Hulme that Rebecca Manfreda be designated Title IX/Section
    504/ADA Officer during the 2017-18 school year (no additional remuneration). Motion Carried: Yes
    6, No 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that Rebecca Manfreda be designated Homeless Liaison
    during the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6, No 0.


    Moved by Mr. Robb, seconded by Mrs. Hulme that the Warsaw Board of Education designate Mr. Pickard
    as the Board Representative for the District Shared Decision-Making Committee for the 2017-18
    school year. Motion Carried: Yes 6, No 0.

    Moved by Mr. Cummins, seconded by Mr. Robb that the Warsaw Board of Education designate Mr.
    McKeown as the Board Representative for the Technology Committee for the 2017-18 school year.
    Motion Carried: Yes 6, No 0.

    Moved by Mr. Cummins, seconded by Mrs. Hulme that the Warsaw Board of Education designate Mr.
    McKeown as the Board Representative and Mr. Robb as the Alternate for the Executive Board of the
    Genesee Valley School Boards Association for the 2017-18 school year. Motion Carried: Yes 6, No 0.

    Moved by Mr. Robb, seconded by Mrs. Hulme that Mrs. Hulme, Mr. Cummins and Mr. Robb be appointed to
    the District Audit Committee for the 2017-18 school year. Motion Carried: Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that Mr. Robb and Mr. Cummins be appointed to the
    District Finance Committee for the 2017-18 school year. Motion Carried: Yes 6, No 0.

    Moved by Mr. Robb, seconded by Mr. Pickard that Mrs. Wakefield and Mrs. Hulme be appointed to the
    District Policy Committee for the 2017-18 school year. Motion Carried: Yes 6, No 0.

    Moved by Mr. Robb seconded by Mrs. Wakefield that the Warsaw Board of Education designate Mr.
    Pickard as the Board Legislative Liaison for the 2017-18 school year. Motion Carried: Yes 6, No 0.

    Moved by Mr. Robb, seconded by Mr. Pickard that Kim Monahan be designated Title I Coordinator
    during the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that Jeffrey Mitchell be designated District Health
    Coordinator during the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6, No
    0.

    Moved by Mrs. Hulme, seconded by Mr. Robb that Officer Timothy McGinnis be designated Chief
    Emergency Officer during the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6, No 0.


    Moved by Mrs. Wakefield, seconded by Mr. Pickard that Matthew Wilkins be designated Title VI Civil
    Rights Coordinator during the 2017-18 school year (no additional remuneration). Motion Carried: Yes 6, No
    0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the District Treasurer be authorized to establish
    all accounts necessary for the transaction of the district's business affairs for the 2017-18  School Year.Mtion Carried: Yes 6, No 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Superintendent be authorized to transfer
    monies between and within functional unit appropriations of the budget for the 2017-18 School Year.
    Motion Carried: Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Cummins that the Superintendent be authorized to apply for and
    receive state and federal grants for the 2017-18 School Year. Motion Carried: Yes 6, No 0.

    Moved by Mr. Robb, seconded by Mrs. Wakefield that the President of the Board be authorized to sign
    Bond Anticipation Notes, Revenue Anticipation Notes, and Tax Anticipation Notes throughout the
    2017-18 school year. Motion Carried: Yes 6, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Superintendent be authorized to approve
    conference, convention, workshop requests for which funds are budgeted for staff and the Board of
    Education (including Board Fiscal Oversight Training required by New York State Law) during the
    2017-18 School Year. Motion Carried: Yes 6, No 0.

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that petty cash funds be authorized to be
    established in the amount of $100 each for the Middle/High School Office and Elementary School
    Office and in the amount of $100 each for the Business Office and MHS Student Council. Motion Carried: Yes 6, No 0.

     

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Middle/High School Principal, Elementary
    Principal, Business Administrator and MHS Student Council Advisor, respectively, be authorized to
    supervise the petty cash funds. Motion Carried: Yes 6, No 0.

    Mrs. Royce arrived at 6:52 p.m.

    Moved by Mr. Pickard, seconded by Mr. Robb that the regularly stated meetings of the Board of
    Education will convene at 6:30 p.m. on the 2nd and 4th Tuesdays of each month (except for Holidays)
    through the 2017-18 school year, unless otherwise indicated. Meetings will be limited to a maximum
    duration of three (3) hours (meetings must end no later than 9:30 p.m.) Specific dates are as
    follows:

    July 11 2017 
    August 1, 15 2017 
    September 12 2017
    October 10, 24 2017 
    November 14, 28 2017 
    December 12 2017                                                                                                                                                                                                                     January 9, 23, 2018                                                                                                                                                                                                                 February 13, 27, 2018                                                                                                                                                                                                               March 13, 27, 2018                                                                                                                                                                                                                 April 10, 23*, 2018                                                                                                                                                                                                                   May 8, 22, 2018                                                                                                                                                                                                                     June 12, 26, 2018 

    The Board will hold a retreat on July 25, 2017 at Warsaw Elementary School 9 a.m. – 3:00 p.m.

    *Required - BOCES Annual Meeting Date

    Motion Carried: Yes 7, No 0.

    Moved by Mr. Robb, seconded by Mrs. Hulme that the tuition rate for non-resident students be
    established at $2,500 for the 2017-18 school year minus any Warsaw District School taxes that the parents pay for
    property owned within the district. Motion Carried: Yes 7, No 0.

    Moved by Mr. Robb, seconded by Mrs. Wakefield that the substitute teachers' pay be established at
    $90/day for certified substitutes and at $70/day for non-certified substitutes, $110/day Certified
    Retired Warsaw Teacher, and $100/day for Substitute Licensed Nurses for the 2017-18 school year.
    Motion Carried: Yes 7, No 0.

    Moved by Mrs. Wakefield, seconded by Mr. Robb that the remuneration for a tutor appointed by the
    school administration be established at $25 per hour for the 2017-18 school year. Motion Carried:
    Yes 7, No 0.

    Moved by Mr. Robb, seconded by Mr. Pickard that the mileage reimbursement rate be established at
    the IRS Rate for the 2017-18 school year. Motion Carried: Yes 7, No 0.

    Moved by Mr. Robb, seconded by Mr. Pickard that the remuneration for Election Inspectors be
    established at minimum wage for the 2017-18 school year. Motion Carried; Yes 7, No 0.

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Warsaw Board of Education Policy Handbook
    and Code of Ethics be adopted for the 2017-18 school year. Motion Carried: Yes 7, No 0.


    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Board approve the Organizational Chart for
    the 2017-18 school year, as revised (Athletic Director will be supervised by the Middle/High School
    Principal). Motion Carried: Yes 7, No 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Royce that the Warsaw Board of Education approve the
    Records Retention Schedule ED-1 for the 2017-18 school year. (This is the standardized statewide
    schedule.) Motion Carried: Yes 7, No 0.

    Mr. McKeown lead the Pledge of Allegiance to the Flag.

    Mr. Englebert reported on summer activities, the Administrative Retreat and Graduation.

    Moved by Mrs. Hulme, seconded by Mrs. Royce that the Board of Education approve the following meal
    prices for the 2017-18 school year:

    Breakfast
    K-5 Students - $1.25
    6-12 Students - $1.40

    Lunch
    K-5 Students - $2.15
    6-12 Students - $2.30

    Motion Carried: Yes 7, No 0.

    Moved by Mr. Pickard, seconded by Mrs. Royce that the Board approve amendments Part 3 and Part 4
    with Bernard P. Donegan, as proposed. Motion Carried: Yes 7, No 0.

    Moved by Mr. Robb, seconded by Mr. Pickard that the Board approve the 2017-18 contract with Susan
    Stefanon as presented, and authorize the Superintendent to sign said agreement. Motion Carried:
    Yes 7, No 0.

    Moved by Mrs. Hulme, seconded by Mrs. Royce that the Board of Education approve the annual capital
    outlay project (already built into the budget) for the 2017-18 school year in an amount not to
    exceed $100,000, as proposed, authorize commencement of the related bidding process, and authorize
    the Superintendent to sign related change orders in an amount not to exceed $5,000 per change
    order. Motion Carried: Yes 7, No 0.

    Moved by Mrs. Wakefield, seconded by Mr. Robb that the Board of Education approves the following
    vision statement.

    We envision:

    –Empowering Diverse Talents

    •Participation and best efforts are nurtured and celebrated

    –A Safe and Effective Learning Environment

    •Relationships are based upon mutual respect, trust, accountability, and optimism

    –A Community of Lifelong Learners and Leaders

    •Positive learning habits are modeled and cultivated

    Motion Carried: Yes 7, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Robb that the Board declare the following lists of items
    obsolete and authorize disposal in accordance with Board Policy and State Law.

    1. Textbooks
    2. Library Books
    3. Impact CATV Boxes
    4. Kenna Tablets
    5. Smart Boards
    6. Smart Projector Arms
    7. VGA Splitters
    8. Projectors
    9. Misc Equipment

    Further that:

    WHEREAS, the Warsaw Central School District has declared Smartboards that are no longer suitable
    for District use obsolete; and

    WHEREAS, the District’s current Universal Pre-K providers have indicated that they have a need for
    up to two (2) of the obsolete Smartboards; and

    WHEREAS, the Board of Education has determined that the transfer of ownership for utilization of
    the Smartboards described herein provides the maximum value to the District in return for the
    transfer of ownership of the Smartboard(s).

    NOW, THEREFORE, BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the
    District hereby transfers ownership of the two (2) identified Smartboard(s) above to the current
    Universal Pre-K providers, effective immediately, on the following conditions:

    That there shall be no cost or expense to the District as a result of the removal of the
    Smartboard(s) from District property and installation on the Universal Pre-K providers property;

    That, if the Smartboard(s) cease to be used at the Universal Pre-K program as described above, the
    Board of Education may elect to have ownership of the Smartboards revert to the District, upon
    written notice from the Board to the Universal Pre-K providers within sixty (60) days of the date
    upon which that the item ceases to be so used; and

    BE IT FURTHER RESOLVED, that the Superintendent of Schools and the School Business Administrator
    are authorized to take all steps necessary to effect the transfer of ownership described above, and
    the Superintendent of Schools is authorized to execute any documents necessary in connection with
    said transfer of ownership.

    Motion Carried: Yes 7, No 0.

    Board Members commented that graduation went well. There was a suggestion that the MHS Principal
    formally open the program to help focus the audience prior to the entrance of the students.

    Moved by Mr. Cummins, seconded by Mr. Pickard that the Board appoint Mr. Robb as Clerk Pro Tem for
    the remainder of the Board Meeting. Motion Carried: Yes 7, No 0.

    The District Clerk was dismissed at 7:15 p.m. and the following took place as recorded by Mr. Robb,
    Clerk Pro Tem.

    Tamarah R. Plotz
    District Clerk

    Moved by Mr. Pickard, seconded by Mr. Robb that the Board enter Executive Session at 7:16 p.m. for
    the purpose of discussing the employment history of a particular person. Motion Carried: Yes 7, No 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Board resume regular session at
    approximately 8:29 p.m. Motion Carried: Yes 7, No 0.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Board approve the following Special
    Education recommendations:

     Date of Meeting/Amendment - Committee on Special Education (CSE) Student Number(s)

      6-19-17 - 900-37-5138; 900-37-6655; 900-37-6647; 900-37-6339; 900-37-6388;


    Date of Meeting/Amendment - Sub-Committee on Special Education (SCSE) Student Number(s)

     6-23-17 - 900-37-6483 (A);

     6-26-17 - 900-37-5113 (A); 900-37-5115 (A);

    (A) = Amendment Agreement – No Meeting

    Motion Carried: Yes 7, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Cummins that Board approve the Standard Work Day and Reporting
    Resolution for Employees, and authorize the District Clerk to execute said agreement. Motion
    Carried: Yes 7, No 0.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Board appoint Business Administrator Kari
    Grisewood as the Genesee Area Healthcare Plan Primary Board Member for the 2017-18 school year, and
    Director of Instructional Service and Personnel Matthew Wilkins as the Alternate GAHP Board Member
    for the 2017-18 school year. Motion Carried: Yes 7, No 0.

    Moved by Mrs. Hulme, seconded by Mrs. Royce that, upon the recommendation of the Superintendent,
    the Board approve the Senior Class Coordinator MOA with the WEA, as proposed, and authorize the
    Superintendent of Schools to execute said document. Motion Carried: Yes 7, No 0.

    Moved by Mrs. Wakefield, seconded by Mr. Cummins that, upon the recommendation of the
    Superintendent, the Board approve Memorandum of Agreement with the Warsaw Educators’ Association
    and Elizabeth Kohl during the 2017-18 School Year, and authorize the Superintendent of Schools to
    execute said agreement. Motion Carried: Yes 7, No 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that, upon the recommendation of the Superintendent,
    the Board approve the Extracurricular Activity Block Request for First Lego League, as proposed.
    Motion Carried: Yes 7, No 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that, upon the recommendation of the Superintendent,
    the Board approve Personnel Schedule 418, as revised. Motion Carried: Yes 6, No 0, Abstain 1 (Royce).

    Moved by Mr. Cummins, seconded by Mr. Pickard that the regular meeting of the Warsaw Central School
    Board of Education be adjourned at approximately 8:31 p.m.; subject to the call of the President.
    Motion Carried: Yes 7, No 0.

    Mr. Dean Robb
    Clerk Pro Tem