Warsaw Central School Board of Education Board Meeting Agenda for January 22, 2019 at 6:30 p.m.

  •  I. Call to Order and Roll Call

    II. Pledge of Allegiance to the Flag

    III. Public Comment

    IV. Approve Minutes for December 11, 2018 and January 8, 2019

    V. Finance

    A. Review Lists of Regular Bills
    B. Review Appropriation Status Reports
    C. Review Revenue Status Reports
    D. Accept Treasurer’s Reports
    E. Accept ECA Treasurer’s Reports

    VI. Communications

    VII. Superintendent’s Reports

    VIII. Committee Reports

    A. Audit Committee
    B. Finance Committee
    C. Policy Committee
    D. Technology Committee

    IX. Unfinished Business

    X. New Business

    A. Approve FFA Trip Request
    B. Declared Books Obsolete/Authorize Disposal
    C. Accept Agriculture Program Donation
    D. Accept Agriculture Grant Award
    E. Accept Donation – Dollar General
    F. Approve Toshiba Contract
    G. Approve Where You Going Contract
    H. Approve Washington Trip Contract

    XI. New Items By Board Members

    XII. Approve Special Education Recommendations

    XIII. Personnel

    A. Adjust Starting Salaries for Custodian and Sr. Custodial Worker
    B. Approve Personnel Schedule 451

    XIV. Adjournment

Minutes for the Board Meeting on December 11, 2018

  • The Board of Education yearbook picture was taken.

     

     

    The regular meeting of the Warsaw Central School Board of Education was called to order at 6:30 p.m. in the Elementary School Building by Mr. McKeown, Board President.

     

     

    Members Present:  Mr. McKeown, Mr. Robb, Mrs. Wakefield, Mrs. Royce, Mr. Pickard, Mrs. Hulme, Mrs. Scaccia           

                     

     

    Members Absent:  None.

     

     

    Others Present:  Mr. Englebert, Mrs. Grisewood, Mr. Wilkins, Mrs. Monahan, Mrs. Manfreda, Mrs. D'Amico, Mr. Stores, Mr. Papke, Mr. Humphrey, Ms. Thomson, Mrs. Plotz, approximately 25 students, staff and community members

     

     

    Mr. McKeown led the Pledge of Allegiance to the Flag.

     

     

    Public comments were presented to the Board by supporters of the Soccer and Wrestling programs.

     

     

    Ms. Thomson and Mr. Humphrey gave an update regarding the Building Project.  The scheduled data presentation was postponed, as all of the information was not available from the state.  Ms. Marsh gave a presentation regarding a potential French Club Trip to France.

     

     

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that the Board approve the minutes for the meetings of October 23, 2018 and November 13, 2018, as written.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

    The Board reviewed the lists of bills dated October 15, 2018, October 29, 2018, November 13, 2018, and November 26, 2018.

     

    The Board reviewed the Appropriation Status Report and Revenue Status Reports as of October 2018.

     

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Board accept the Treasurer’s Reports as of October, 2018.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Board accept the Extracurricular Activities Treasurer’s Reports as of September 30, 2018.   Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Information was shared regarding the Agriculture Grant.

     

    Audit Committee – NA

     

    Finance Committee – Met last week.  Budget is close to prediction, working moving reserves, reviewed Budget Calendar.

     

    Policy Committee – Cancelled meeting due to weather.

     

    Technology Committee – Meeting soon.

     

     

    Moved by Mr. Robb, seconded by Mr. Pickard that the Board of Education accept the low               

    bids for the  Capital Project, as follows:                                                                                                

     

     

    Contract No. 100  Site - Edward  Hulme Inc.                                              $         597,000

     

    Alternate No.7:           Elementary School – UPK Playground                     $         248,195

    Total Award                                      $         845,195

     

    Contract No. 101  General Trades - Steve General Contractor Inc.           $        4,430,000

     

    Alternate No.2:

    Renovation & Expansion of Toilet Rms #153A,

    $            72,000

     

    153B & Staff Break Room Work

     

    Alternate No.3:

    Elementary School Gym Bleacher Replacement

    $          138,000

    Alternate No.4:

    LED Message Center Monument, and Cabling

    $            42,000

     

    on West Court Street

     

    Alternate No.5:

    Elementary School Cafeteria Wall Tile

    $            17,000

    Alternate No.6:

    Elementary School Cafeteria Ceiling Clouds

    $            75,000

    Alternate No.8:

    Elementary School Middle-High School & District

    $          200,000

     

    Office Window Security Film

     

    Alternate No.9:

    Middle-High School Gym Floor Refinishing

    $            32,000

     

    & Mat Hoist

     

    Alternate No.10:

    Middle-High School Lockers for r Locker Rooms

    $            42,000

     

    #156 & #158

     

    Total Award                                      $        5,048,000

     

    Contract No. 102  Roofing - Grove Roofing, Inc.                                        $         582,330

     

    Alternate No.1:           Replacement of PVC Roofing System                      $          182,517 and Accessories

    Total Award                                      $         764,847

     

    Contract No. 103  Mechanical – Lawman Heating & Cooling                     $       1,656,000

     

    Alternate No.1:

    Replacement of PVC Roofing System and

    $            (4,000)

     

    Accessories

     

    Alternate No.2:

    Renovation & Expansion of Toilet Rooms #153A,

    $           27,500

     

    153B and Staff Break Room Work

     

    Total Award                                      $       1,679,500

     

    Contract No. 104  Electrical- Hewitt Young Electric                                    $       1,549,000

     

    Alternate No.1:

     

    Alternate No.2:

    Replacement of PVC Roofing System and

    Accessories

    Renovation & Expansion of Toilet Rooms

    $             2,200

     

    $             6,950

     

    #153A,153B, and Staff Break Room Work

     

    Alternate No.4:           LED Message Center, Monument, and Cabling on $             12,000

    West Court Street

    Alternate No.6:

    Elementary School Cafeteria Ceiling Clouds

    $             1,000

     

    Alternate No.9:

     

    Alternate No.11:

     

    Middle-High School Gym Floor Refinishing and Mat Hoist

    Elementary School Lighting/Sound Systems in

     

    $             3,600

     

    $          240,000

     

    Auditorium

     

     

    Alternate No.12:

     

    Middle-High School Lighting/Sound Systems in

    Auditorium

     

    $          250,000

     

    Alternate No.13:

     

    Elementary School Additional Security Cameras

     

    $            52,500

     

    Alternate No 14:

     

    Middle-High School Additional Security Cameras

     

    $            67,100

    Total Award                                      $       2,183,350

     

    Contract No. 105

    Plumbing - MA Ferrauilo Plumbing & Heating

    $          812,000

     

    Alternate No.2:

     

    Renovation & Expansion of Toilet Rooms

    #153A, 153B and Staff Break Room Work

     

    $            27,000

    Total Award                                      $          839,000

     

    Contract No. 106  NYS Contract Quote – Track Resurfacing

    Nagle Athletic Surfaces, Inc.

    Total Award NYS Contract Quote: $         134,162

    Total: $    11,494,054

     

    Further, it is recommended by Campus Construction that the Board accept the proposal of

    Envoy Environmental Consultants for Asbestos Testing Services and the proposal of

    Terracon Consultants for Construction Testing Services.  

     

    Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the Board of Education accept the low bids of C & F Transportation for transportation, as follows:

     results

     

    Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Board approve the budget calendar for the 2019-20 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the Board approve the following:  RESOLVED that the Board of Education adopt the Warsaw Central School District year ending June 30, 2018 Funding and Use Plan for Fund Balance and Reserves, as proposed.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mr. Robb, seconded by Mrs. Royce that the Board approve the following Varsity Wrestling Trips, as proposed:

     

    Eastern States Classic Tournament in Lock Sheldrake, NY  January 11-12, 2019

    SUNY Canton Tournament on December 22, 2018

    NYS Tournament in Albany, NY, February 22-25, 2019

     

    Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Board approve the 2019 8th Grade Washington, DC trip, as proposed.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Board approve the Model UN team trip to Syracuse, NY on January 11-12, 2019 for the Central New York Model UN event, as proposed.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Board approve the Senior Trip request to Lake George, NY,  June 7 – 9, 2019, as proposed.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Board declare the attached list of items obsolete and authorize disposal in accordance with Board Policy and State Law.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mr. Pickard  that the Board approve the School Portrait Agreement for the 2019-20 School Year, as written, and authorize the Superintendent of Schools to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield  that the Board approve the MHS Postage Machine Lease 2018, as written, and authorize the Business Administrator to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Board approve the BCBSWNY 2019 renewal, as written, and authorize the Business Administrator to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the Board approve the Rush Henrietta Agreement, as written, and authorize the Superintendent of Schools to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Board approve the Agreement with Attica Central, as written, and authorize the Board of Education President to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Board approve the Univera Dental Insurance Renewal, as written, and authorize the Business Administrator to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Board approve the Agreement for District Distribution of USDA Foods and authorize the Superintendent of Schools to sign said document.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the Board approve the Ruffalo Agreement, as written, and authorize the Superintendent of Schools to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that the Board appoint Mr. Robb as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    The District Clerk was dismissed at 7:24 p.m. and the following took place as recorded by, Clerk Pro Tem.

     

     

    Tamarah R. Plotz

    District Clerk

     

     

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that the Board enter Executive Session at 7:24 p.m. for the purpose of discussing the employment history of a particular person.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Board resume regular session at 9:20 p.m.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Board approve the revised special education placement recommendations dated 11/8/18 for student number 900-37-5167.  Further, that the following recommendations be approved. 

     

    Committee on Special Education (CSE)

    Date of Meeting/

    Amendment

     

    Student Number(s)

    11/14/18

    900-37-6539

    11/27/18

    900-37-6317

    11/29/18

    900-37-5249

    Sub-Committee on Special Education (SCSE)

    Date of Meeting/

    Amendment

     

    Student Number(s)

    11/30/18

    900-37-6543 (A)

    12/4/18

    900-37-5616 (A)

     

    (A) = Amendment Agreement – No Meeting

     

    Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 449, as adjusted.  Motion Carried:  Yes 5, No 0, Abstain 2 (Hulme, Royce).

     

     

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that the regular meeting of the Warsaw Central School Board of Education be adjourned at 9:24 p.m.; subject to the call of the President.  Motion Carried:  Yes 7, No 0, Abstain 0.

     

     

     

     

    Dean Robb

    Clerk Pro Tem

     

Minutes for the Board Meeting on January 8, 2019

  • The regular meeting of the Warsaw Central School Board of Education was called to order at        

    6:30 p.m. in the Elementary School Building by Mr. McKeown, Board President.

     

    Members Present:  Mr. McKeown, Mr. Pickard, Mrs. Scaccia, Mrs. Royce, Mr. Robb

                                 

    Members Absent:  Mrs. Wakefield, Mrs. Hulme

     

    Others Present:  Mr. Englebert, Mrs. Grisewood, Mr. Wilkins, Mrs. Monahan, Mrs. D'Amico, Mr. Papke, Mr. Lloyd, Mrs. Eley, Mr. Bark, Mrs. Plotz

    Mr. McKeown led the Pledge of Allegiance to the Flag.

     

    Mrs. Eley and Mr. Lloyd gave a presentation on Makerspace.  Currently students are being taught to code.  In addition, Makerspace allows a lot of STEM opportunities.

     

    Mrs. Monahan reported on the students who won the Emergency Service trip to Walmart for Christmas shopping, F & P Assessments, cardboard sled making, personnel and December activities.

     

    Mrs. D’Amico reported on Ag Career Day, the second ROARS assembly, Wacky Winter WOW Day, and Freshmen Orientation (tomorrow night).

     

    At the High School the Counselling Center is working on scheduling, a winter sports update was given and practice is ongoing for the upcoming musical.

     

    Mr. Englebert reported that the first capital project update will be sent out this week.

     

    Moved by Mr. Pickard, seconded by Mr. Robb  that the Board approves the following resolution:

     

    A RESOLUTION OF THE WARSAW CENTRAL SCHOOL DISTRICT, WYOMING COUNTY, NEW YORK (THE “DISTRICT”) CONFIRMING THE DISTRICT’S CAPITAL IMPROVEMENTS PROJECT INVOLVING MODEST SITE WORK (INVOLVING UPGRADES AT THE ELEMENTARY SCHOOL BUILDING) TO BE A TYPE II ACTION UNDER SEQRA, AND CONFIRMING SUCH WORK AS CONSTITUTING A “CAPITAL OUTLAY PROJECT” UNDER THE DISTRICT’S APPROVED 2018-2019 ANNUAL BUDGET

     

    WHEREAS, the Warsaw Central School District, Wyoming County, New York (the “District”), after consultation by District officials with the District’s retained architectural firm and management group (Hunt Engineers, Architects & Surveyors and Campus Construction Management Group Inc.), has determined to undertake, during the District’s current (2018-2019) fiscal year, a modest capital improvements project involving, but not limited to, the removal of and replacement of select outside stairs along with adjacent sidewalk (collectively, the “Project”); and

    WHEREAS, the estimated maximum cost of the Project, including all incidental costs relating thereto, has been determined by Hunt Engineers, Architects & Surveyors and Campus Construction Management Group Inc. to be $100,000; and

    WHEREAS, the qualified voters of the District have approved the District’s 2018-2019 budget calling for the application of $100,000 to fund the Project, with the work on the Project to occur during the District’s 2019-2020 fiscal year; and

    WHEREAS, Section 617.5 of the State Environmental Quality Review Act (“SEQRA”) regulations (6 NYCRR Part 617) provides that certain activities are Type II actions which are not subject to review under SEQRA and that such activities include “routine activities of educational institutions,” “maintenance or repair involving no substantial changes in an existing structure or facility” and “replacement, rehabilitation or reconstruction of and construction of a structure or facility, in kind, on the same site…unless such action meets or exceeds any [Type I] thresholds in section 617.4”; and

    WHEREAS, the proposed Project constitutes such routine activities of educational institutions; maintenance or repair activities; and/or in-kind, same-site replacement, rehabilitation or reconstruction activities not exceeding Type I thresholds; and

    NOW THEREFORE, BE IT RESOLVED, that the District’s Board of Education hereby confirms and formalizes its prior determination that the Project is a Type II action, which is not subject to review under SEQRA, and that the Project will not result in a significant adverse impact on the environment; and be it further

    RESOLVED, the Project shall continue to be funded by means of a “transfer to capital” (not exceeding $100,000 in amount) in the District’s approved budget for the 2018-2019 fiscal year, so that such Project can be undertaken and completed in the District’s 2019-2020 fiscal year; and be it further

    RESOLVED, that this resolution shall take effect immediately.

    Motion Carried:  Yes 5, No 0, Abstain 0.

     

    Moved by Mr. Robb, seconded by Mr. Pickard that the Board approve the contract with SLC Therapy of WNY for the 2018-19 school year, and authorize the Superintendent of Schools to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

     

    Moved by Mr. Pickard, seconded by Mr. McKeown that the Board appoint Mr. Robb as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 5, No 0, Abstain 0.

     

    The District Clerk was dismissed at 7:07 p.m. and the following took place as recorded by, Clerk Pro Tem.

     

     

    Tamarah R. Plotz

    District Clerk

     

    Moved by Mr. Pickard, seconded by Mrs. Scaccia that the Board enter Executive Session at 7:07 p.m. for the purpose of discussing the employment history of a particular person.  Motion Carried:  Yes 5, No 0, Abstain 0.

     

    Moved by Mr. Pickard, seconded by Mrs. Royce that the Board resume regular session at 7:56 p.m.  Motion Carried:  Yes 5, No 0, Abstain 0.

     

    Moved by Mr. Pickard, seconded by Mrs. Royce that the Board approve the special education placements recommendations, as follows:

     

    Committee on Special Education (CSE)

    Date of Meeting/

    Amendment

     

    Student Number(s)

    12/5/18

    900-37-4977

    12/12/18

    900-37-6474; 900-37-6483

    Sub-Committee on Special Education (SCSE)

    Date of Meeting/

    Amendment

     

    Student Number(s)

    12/5/18

    900-37-5446; 900-37-6185

    12/12/18

    900-37-6838(A); 900-37-4939

    12/13/18

    900-37-6064(A); 900-37-6879

    12/14/18

    900-37-4660

    Committee on Pre-School Special Education (CPSE)

    Date of Meeting/

    Amendment

     

    Student Number(s)

    12/7/18

    900-37-6795(A)

    12/10/18

    900-37-6730; 900-37-6875; 900-37-6752; 900-37-6744

    12/11/18

    900-37-6753(A)

    12/18/18

    900-37-6656(A)

    1/2/19

    900-37-6743

     

    (A)  = Amendment Agreement – No Meeting

     

    Motion Carried:  Yes 5, No 0, Abstain 0

     

    Moved by Mrs. Royce, seconded by Mr. Pickard that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 450, as revised.  Motion Carried:  Yes 5, No 0, Abstain 0.

     

    Moved by Mr. Pickard, seconded by Mrs. Royce that the regular meeting of the Warsaw Central School Board of Education be adjourned at 7:57 p.m.; subject to the call of the President.  Motion Carried:  Yes 5, No 0, Abstain 0.

     

     

     

    Dear Robb

    Clerk Pro Tem

     

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