The regular meeting of the Warsaw Central School Board of Education was called to order at        

       p.m. in the Elementary School Building by _______________, _______________.

Members Present:  _______________

Members Absent:  _______________

Others Present:  _______________

_______________ led the Pledge of Allegiance to the Flag.

Budget Presentation –

Elementary School Character Education Presentation –

Middle School Character Education presentation –

Moved by _______________, seconded by _______________ that the Board approve the Minutes for the meeting on February 28, 2023, as written.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Mr. Wilkins reported on:

Moved by_______________, seconded by _______________ that the Board approve the contract with Edward Hulme, Inc. to cover the repairs for the emergency library project; not to exceed $400,000, as signed by the Superintendent of Schools.  Motion Carried: Yes _______________, No _______________, Abstain _______________.

Fire Inspection Report Reviewed.

Moved by _______________, seconded by _______________ that the Board of Education accept the fire inspection report of January 30, 2023, as presented.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board adopt the following resolution:

WARSAW CENTRAL SCHOOL DISTRICT

BOARD OF EDUCATION

Resolution Issuing SEQRA Negative Declaration for

Proposed Capital Improvements Project, 2023

WHEREAS, the Warsaw Central School District (the “District”) and its Board of Education (the “Board”) propose to undertake a Capital Improvements Project, 2023 (the “Project”) which includes various renovations and improvements at the District’s buildings and campuses; and

            WHEREAS, as a Type I action, a coordinated review of the Project has been conducted with the District/Board as the “lead agency” in accordance with the State Environmental Quality Review Act and its implementing regulations promulgated by the New York State Department of Environmental Conservation (“NYSDEC”) (collectively “SEQRA”); and

            WHEREAS, such review included consideration of the proposed Project, the SEQRA Environmental Assessment Form for the Project, the criteria for determining whether the Project will have a significant adverse impact on the environment as set forth in 6 N.Y.C.R.R. § 617.7(c) of the SEQRA regulations, coordination with involved agencies including the NYSDEC, the New York State Education Department, and the Dormitory Authority of the State of New York regarding its authorization of the expenditure of bond proceeds for the Project, and such other information deemed appropriate; and

            WHEREAS, the District/Board identified the relevant areas of environmental concern, took a hard look at these areas, and made a reasoned elaboration of the basis for its determination;

            NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the
Warsaw Central School District that:

            1.         The District/Board is the lead agency for the review of the proposed Type I action under SEQRA, and the proposed Capital Improvements Project, 2023 will not result in a significant adverse impact on the environment.

            2.         The attached Negative Declaration, incorporated herein by reference, is issued and adopted for the reasons stated in the attached Negative Declaration, and Parts 1, 2, and 3 of the Environmental Assessment Form are also incorporated herein by reference.

            3.         The Superintendent of the District is authorized to sign and file or have filed on behalf of the District/Board all documents necessary to comply with SEQRA.

            4.         This resolution is effective immediately.

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board adopt the following resolution:  

RESOLUTION DATED MARCH 14, 2023 CALLING FOR THE SUBMISSION, TO THE VOTERS OF THE WARSAW CENTRAL SCHOOL DISTRICT, WYOMING COUNTY, NEW YORK (THE “DISTRICT”), OF A PROPOSITION AUTHORIZING A CAPITAL IMPROVEMENTS PROJECT, 2023 AT AN ESTIMATED MAXIMUM COST OF $22,960,000, AND DIRECTING THAT SUCH PROPOSITION BE INCLUDED IN THE DISTRICT’S NOTICE OF ANNUAL MEETING AND VOTE.

                BE IT RESOLVED, by the Board of Education (the “Board”) of the Warsaw Central School District, Wyoming County, New York (the “District”), as follows:

            1.         Provisions in substantially the following form (subject to the final review and approval of the appropriate District officials and the District’s bond counsel) shall be added to the District’s notice of annual meeting and vote for 2023, to-wit:

            AND FURTHER NOTICE IS HEREBY GIVEN that a vote upon the authorization of a “Capital Improvements Project, 2023” will be presented as the following Proposition No. 2:

PROPOSITION NO. 2
CAPITAL IMPROVEMENTS PROJECT, 2023

Shall the following resolutions be adopted?

            RESOLVED, that the Board of Education (the “Board”) of the Warsaw Central School District, Wyoming County, New York (the “District”), is hereby authorized to undertake a proposed “Capital Improvements Project, 2023” consisting of the reconstruction, rehabilitation and renovation, in part, and the construction of improvements and upgrades to various District buildings and facilities and the sites thereof (collectively, the “Project”) to implement various health, safety, accessibility and Code compliance measures required by the State Education Department in connection with any significant capital improvements project and various other measures that are generally described in (but are not to be limited by) the project plan that has been prepared by the District (with the assistance of Young + Wright Architectural) and that is available for public inspection in the offices of the District Clerk (the “Project Plan”), such work being anticipated to include, without limitation and to the extent as and where required, the elements that are generally described below.  Proposed building upgrades and improvements at both the Middle/High School (“MS/HS”) and Elementary School (“ES”) are anticipated to include roof upgrades including skylights at the MS/HS and some drain upgrades at the ES; exterior façade upgrades including wall panels, curtain-wall windows, and soffits in selected areas; the development and installation of classroom audio enhancement systems; the installation of auditorium LED house lights; the installation of carbon monoxide detectors; and the installation of some HVAC equipment. Other renovations at the MS/HS are anticipated to involve of science and agriculture classrooms; locker rooms and various restrooms; masonry upgrades; terrazzo floor upgrades; and the installation of new music storage cabinets. Other renovations proposed at the ES are anticipated to include main entrance upgrades including windows, doors, and flooring; new domestic water piping; interior and exterior doors; auditorium finishes; and new sinks and countertops in first grade classrooms. Renovations and improvements at the bus garage are anticipated to include exterior doors, a new roof, and a carbon monoxide detector. Gutters and ice melt roof equipment are anticipated to be included for the District Office building.  Proposed site work is anticipated to include improvements to the athletic facility area in the northern portion of the MS/HS campus, including a new synthetic turf field inside the track; a new storm water drainage and retention system under the field; various sports-related installations and equipment including football goal posts/pads, and a fence guard; new bleacher seating; and data fiber. Drainage upgrades in this area are anticipated to include improvements to the existing combined municipal and campus storm water system to correct existing deficiencies. Asphalt pavement reconstruction is anticipated to be included in the driveway and parking areas near the stadium north of the MS/HS building and at the bus loop and main parking area at the ES. Sidewalks, other concrete surfaces, curbs and stairs, and a chain link fence are anticipated to be upgraded at the ES, and guard rails may be installed south of the ES.  All of such work (or so much thereof as can be accomplished within the overall budget for the Project, once the construction bids are received) is to be undertaken at an estimated maximum cost of $22,960,000, and will include the purchase of original furnishings, equipment, machinery and apparatus required in connection with the purposes for which such buildings, facilities and sites are used, and all ancillary or related work required in connection therewith, and the Board is authorized to expend therefor, including for preliminary costs and costs incidental thereto and in connection with the financing thereof, an amount not to exceed the estimated maximum cost of $22,960,000, provided that the detailed costs of the components of the Project (as generally described in the Project Plan) may be reallocated among such components, or such components may be deleted, revised or supplemented if (1) the Board shall determine that such reallocation, deletion, revision or supplementation is in the best interests of the District and (2) the aggregate amount to be expended for the Project shall not exceed $22,960,000 and (3) no material change shall be made in the overall scope and nature of the Project; and be it further

            RESOLVED, that the Board is hereby authorized to expend or apply toward the Project, during the current fiscal year of the District (1) the entire remaining balance (which stood at approximately $2,948,461 as of March 10, 2023), plus any additional interest earned, from the District’s Capital Reserve Fund that was established in May of 2015, with such fund then to be terminated and (2) $1,021,539 from the District’s Capital Reserve Fund that was established in May of 2021; and be it further

            RESOLVED, that a tax is hereby voted to finance the balance of the estimated maximum cost of the Project in an amount not to exceed $18,990,000, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board; and be it further

            RESOLVED, that in anticipation of such tax, obligations of the District (including, without limitation, serial bonds, statutory installment bonds, bond anticipation notes and/or lease/purchase obligations) are hereby authorized to be issued in an aggregate principal amount that is not to exceed $18,990,000, and a tax is hereby voted to pay the interest on such obligations as the same shall become due and payable; and be it further

            RESOLVED, that the New York State Building Aid funds that are expected to be received by the District are anticipated to offset a substantial part of the cost of the Project, and such funds shall, to the extent received, be applied to offset and reduce the amount of taxes herein authorized to be levied.

            AND FURTHER NOTICE IS HEREBY GIVEN, that such Proposition No. 2 shall appear on the ballot sheet to be used for voting on such Proposition No. 2 in substantially the following abbreviated form:

PROPOSITION NO. 2

CAPITAL IMPROVEMENTS PROJECT, 2023

                Shall the following resolution be adopted and approved?

            RESOLVED, that (a) the Board of Education (the “Board”) of the Warsaw Central School District, Wyoming County, New York (the “District”) is hereby authorized to undertake a “Capital Improvements Project, 2023” (the “Project”) consisting of the reconstruction, rehabilitation and renovation, in part, and the construction of improvements and upgrades to various District buildings and facilities (and the sites thereof) to implement various health, safety, accessibility and Code compliance measures and various other measures that are included and generally described in (but are not to be limited by) the Project Plan that was referred to in the public notice of the vote on this Proposition, and to expend therefor an amount not to exceed $22,960,000; (b) the Board is authorized to expend or apply toward the Project, during the current fiscal year of the District (i) the entire remaining balance (which stood at approximately $2,948,461 as of March 10, 2023), plus any additional interest earned, from the District’s 2015 Capital Reserve Fund, and then to terminate such fund and (ii) $1,021,539 from the District’s 2021 Capital Reserve Fund; (c) a tax is hereby voted in an amount not to exceed $18,990,000 to finance the balance of the estimated maximum cost of the Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board; (d) in anticipation of such tax, obligations of the District are hereby authorized to be issued in an aggregate principal amount that shall not exceed $18,990,000, and a tax is hereby voted to pay the interest on such obligations as the same shall become due and payable; and (e) New York State Building Aid funds expected to be received by the District are anticipated to offset a substantial part of such costs, and such funds, to the extent received, shall be applied to offset and reduce the amount of taxes herein authorized to be levied.

            AND FURTHER NOTICE IS HEREBY GIVEN, that an Environmental Assessment Form has been completed for all of the anticipated work involved in the Project, which constitutes a Type I action under the State Environmental Quality Review Act (“SEQRA”), a thorough review of the Project’s potential environmental impacts has been undertaken, it has been found that the Project will not result in a significant adverse impact on the environment, and a reasoned elaboration of the SEQRA review and findings has been provided in a Negative Declaration.

*****

                        2.         The District Clerk (or the District Clerk’s designee) is hereby directed to add the above-referenced provisions (in substantially the stated form) to the notice of the annual meeting and vote of the District for 2023, working in consultation with the appropriate District officials and the District’s bond counsel.

                        3.         The temporary use of available funds of the District, not immediately required for the purpose or purposes for which the same were borrowed, raised or otherwise created, is hereby authorized pursuant to Section 165.10 of the Local Finance Law, for the purpose or purposes described in this resolution.

                        4.         This resolution shall constitute the declaration (or reaffirmation) of the District’s “official intent” to reimburse the expenditures authorized in this resolution with the proceeds of the bonds, notes or other obligations authorized herein, as required by United States Treasury Regulations Section 1.150-2.

                                5.         This resolution shall take effect immediately.

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board accept, with appreciation, a donation from Marg Newland (Sears Hometown Store) of 17 cases of paper and 4 cases of plastic bags.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Board approve the request of two Gilead School of Discipleship (Warsaw Residents) students to attend Career & Technical Programs at Genesee Valley Education Partnership during the 2023-24 school year.  Warsaw Central School will reimburse Perry Central School for their services in connection with these requests.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________, seconded by _______________  that the Board approve the Joseph Reilly Technical Planning Agreement, as proposed, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________, seconded by _______________ that the Board approve the Wyoming County Board of Elections Voting Machine and Election Operations Agreement, as proposed, and authorize the Superintendent to execute said agreement.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________, seconded by _______________  that the Board approve the Lifetouch Photos and Yearbooks 2023-24 Service Agreement, as proposed, and authorize the Elementary School Principal to execute said agreement.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________, seconded by _______________  that the Board appoint _______________ as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

The District Clerk was dismissed at       p.m. and the following took place as recorded by _______________, Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by _______________, seconded by _______________ that the Board enter Executive Session at       p.m. for the purpose of discussing Choose an item..  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board resume regular session at _______________ p.m.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________, seconded by _______________ that the Board approve the special education placements recommendations, as follows:

                    (A) = Amendment Agreement – No Meeting

                                        (C) = Correction

Motion Carried:  Yes _______________, No _______________, Abstain _______________

Moved by_______________, seconded by _______________ that the Board approve the continuation of Special Education services for a homeschooled student (900-37-7066) per the parent’s request.  Motion Carried: Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 547, as proposed.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the regular meeting of the Warsaw Central School Board of Education be adjourned at _______________ p.m.; subject to the call of the President.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

_______________

Clerk Pro Tem

The regular meeting of the Warsaw Central School Board of Education was called to order at        

6:30 p.m. in the Elementary School Building by Mr. Robb, Board President.

Members Present:  Mr. Robb, Mrs. Royce, Mrs. Tangeman, Mrs. Baker, Mr. Tarbell, Mr. McGinnis, Mr. Grover.

Members Absent:  None

Others Present:  Mr. Wilkins, Mrs. Monahan, Ms. Grisewood, Mrs. Burnham, Mr. Ellis, Mrs. D’Amico, Mr. Webb, Mr. Wilkie, Mr. Papke, Ms. Conable, Mr. Barks, Nick Humphrey &  Allison Thompson of Campus Construction, Jerry Young & Rob Smithgall of Young & Wright Architectural , Melissa Kirkland of Bernard Donegan Municipal Finance, Mrs. Conley.

Mr. Robb led the Pledge of Allegiance to the Flag.

2023 Proposed Capital Project Presentation-Campus Construction, Bernard Donegan, and Young & Wright representatives presented the tentative capital project schedule and scope of work.  They also discussed the budget and project finances and noted the Capital Reserve will be used and there will be no additional tax impact.  The proposition will go to the May budget vote and if approved, the actual construction would start in 2025.

Moved by Mr. Grover, seconded by Mrs. Royce that the Board approve the minutes for the meeting of and February 14, 2023, as written.  Motion Carried:  Yes 7, No 0, Abstain 0.

The Board reviewed the lists of bills dated January 13, 2023, January 27, 2023, and February 13, 2023.

The Board reviewed the Appropriation Status Report and Revenue Status Reports for January 2023.

Moved by Mrs. Baker, seconded by Mr. Grover that the Board accept the Treasurer’s Reports as of January 2023.  Motion Carried:  Yes 7, No 0, Abstain 0.

Finance Committee – Mr. Robb reported that the Finance Committee met and went through the budget numbers; there was nothing alarming.  Mrs. Royce stated Mrs. Grisewood did a great job.  Mrs. Grisewood stated she is still working on the budget.

Moved by Mrs. Royce, seconded by Mrs. Tangeman that, upon the recommendation of the Superintendent, the Board approve the WEA January Teacher Rating Day Memorandum of Agreement as proposed, and authorize the Superintendent of Schools to execute said MOA.  Motion Carried: Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Tangeman that the Board approve the 2023-24 School Calendar, as presented.  Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mrs. Tangeman, seconded by Mrs. Baker that, upon the recommendation of the Superintendent, the Board of Education approve the summer 4-day work-week for the summer of 2023 (June 26, 2023 through September 1, 2023).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell, seconded by Mrs. Tangeman that, upon the recommendation

of the Superintendent, the Board of Education approve the 2023-24 12-month staff holidays,

as follows:

                                         2023-24 12-Month Holidays

           *= WSSA Floating Holiday Choice is July 3, 2023 or December 26, 2023

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve the resolution to enter into a contract with Edward Hulme, Inc. to cover the repairs for the emergency library project; not to exceed $400,000, and authorize the Superintendent of Schools to execute said contract.  Motion Carried: Yes 6, No 0, Abstain 1 (Robb).

Moved by Mr. Tarbell, seconded by Mrs. Tangeman that the Board appoint Mrs. Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 7, No 0, Abstain 0.

The District Clerk was dismissed at 6:48 p.m. and the following took place as recorded by Mrs. Royce, Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by Mrs. Baker, seconded by Mr. Grover that the Board enter Executive Session at 6:50 p.m. for the purpose of discussing collective negotiations pursuant to article 14 of Civil Service Law.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mr. Grover that the Board resume regular session at 8:39 p.m.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Grover that the Board approve the special education placements recommendations, as follows:

(A) = Amendment Agreement – No Meeting

(C)= Correction

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 546, as revised.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mrs. Baker that the regular meeting of the Warsaw Central School Board of Education be adjourned at 8:40 p.m.; subject to the call of the President.  Motion Carried:  Yes 7, No 0, Abstain 0.

Mrs. Gail E. Royce

Clerk Pro Tem