The annual reorganization meeting of the Warsaw Central School Board of Education was called to order at       p.m. in the Elementary School Building by Tamarah R. Plotz, District Clerk.

Members Present:  _______________

Members Absent:  _______________

Others Present:  _______________

It was noted that Joseph Englebert, Superintendent of Schools, had signed the Oath of Office.

Lisa Tangeman, Board of Education Member, signed the Oath of Office.                             

Moved by_______________, seconded by _______________  that _______________ be nominated for the office of President of the Board.                              

Moved by_______________, seconded by _______________  that nominations for the Office of President be closed and _______________ be elected President of the Board for the 2019-20 School Year.   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

_______________ signed the Oath of Office and took the Chair.                                 

Moved by_______________, seconded by _______________  that _______________ be nominated for the office of Vice President of the Board.                               

Moved by_______________, seconded by _______________ that nominations for the Office of Vice President be closed and _______________ be elected Vice-President of the Board for the 2019-20 School Year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

_______________ signed the Oath of Office.                             

Moved by_______________, seconded by _______________ that Tamarah Plotz be appointed as District Clerk for the 2019-20 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Miss Plotz signed the Oath of Office.

Moved by_______________, seconded by _______________ that Susan Royce be appointed as District Treasurer for the 2019-20 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Deborah Tiede be appointed District Tax Collector for the 2019-20 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board authorize the Bank of Castile to assist in the collection of school taxes for 2019-20.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Dr. Gregory Collins be appointed as District Medical Officer for the 2019-20 school year at an annual amount of $15,142, as per contract.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Summit Family Dental Care, DDS, PC be appointed District Dental Supervisors for the 2019-20 school year (no remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Kari Grisewood  be appointed as Purchasing Agent for all District Funds for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Mr. Englebert be appointed Payroll Certification Officer for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Jeffrey Erickson of Warsaw, Hodgson-Russ of Buffalo, and Genesee Valley Educational Partnership Labor Relations Department be appointed as Legal Counsels for the 2019-20 school year.   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Genesee Valley Educational Partnership Occupational Advisory Council act as the Warsaw Central School Occupational Advisory Council for the 2019-20 school year. Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Kari Grisewood be appointed Comptroller of K-12 extracurricular accounts for the 2019-20 school year (no additional remuneration).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Susan Royce be appointed Treasurer of the K-12 extracurricular accounts for the 2019-20 school year (no additional remuneration).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Donna Mager be appointed Internal Claims Auditor for the 2019-20 school year at her regular hourly rate (with overtime, as appropriate).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Tamarah Plotz be appointed Records Management Officer and Records Access Officer for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Edward Papke be appointed AHERA Lead Educational Agency Designee for the 2019-20 school year (no additional remuneration).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Edward Papke be appointed School Pesticide Representative for the 2019-20 school year (no additional remuneration).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Edward Papke be appointed Chemical Hygiene Officer for the 2019-20 school year (no additional remuneration).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Five Star Bank and the Bank of Castile be designated as the official depositories of school funds for the 2019-20 school year.   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Daily News and Warsaw’s Country Courier be designated as the official newspapers of the district for the 2019-20 school year.   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Richard Ellis be designated Title IX/Section 504/ADA Officer for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that Richard Ellis be designated Homeless Liaison for the 2019-20 school year (no additional remuneration).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Warsaw Board of Education designate _______________ as the Board Representative for the District Shared Decision-Making Committee for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________  that the Warsaw Board of Education designate _______________as the Board Representative for the Technology Committee for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Warsaw Board of Education designate _______________ as the Board Representative and _______________ as the Alternate for the Executive Board of the Genesee Valley School Boards Association for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that _______________, _______________ and _______________ be appointed to the District Audit Committee for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that _______________, _______________ and _______________ be appointed to the District  Finance Committee for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that _______________, _______________ and _______________ be appointed to the District Policy Committee for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Warsaw Board of Education designate _______________ as the Board Legislative Liaison for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that Kim Monahan be designated Title I Coordinator for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that Jeffrey Mitchell be designated District Health Coordinator for the 2019-20 school year (no additional remuneration).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that Officer Gordon Stephens be designated Chief Emergency Officer for the 2019-20 school year (no additional remuneration).  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that Matthew Wilkins be designated Title VI Civil Rights Coordinator for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the  MHS Assistant Principal and Elementary Assistant Principal be designated DASA Coordinators for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that Matthew Wilkins be designated Foster Care Point of Contact for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that Matthew Wilkins be designated Data Security Coordinator for the 2019-20 school year (no additional remuneration).   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the District Treasurer be authorized to establish all accounts necessary for the transaction of the district's business affairs for the 2019-20 School Year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Superintendent be authorized to transfer monies between and within functional unit appropriations of the budget for the 2019-20 School Year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Superintendent be authorized to apply for and receive state and federal grants for the 2019-20 School Year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that that the President of the Board be authorized to sign Bond Anticipation Notes, Revenue Anticipation Notes, and Tax Anticipation Notes throughout the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Superintendent be authorized to approve conference, convention, workshop requests for which funds are budgeted for staff and the Board of Education (including Board Fiscal Oversight Training required by New York State Law) during the 2019-20 School Year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that petty cash funds be authorized to be established in the amount of $100 each for the High School Office,   School Office, Elementary School Office, Business Office and MHS Student Council.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the High School Principal, Middle School Principal, Elementary School Principal, Business Administrator and MHS Student Council Advisor, respectively, be authorized to supervise the petty cash funds.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the regularly stated meetings of the Board of Education will convene at 6:30 p.m. on the 2^nd and 4^th  Tuesdays of each month (except for Holidays) through the 2019-20 school year, unless otherwise indicated.  Meetings will be limited to a maximum duration of three (3) hours (meetings must end no later than 9:30 p.m.)  Specific dates are as follows:

The Summer Board Retreat will be from 8:30 a.m. – 3:00 p.m. on July 17, 2019 in the Middle/High School Library.

The Budget Hearing will be held on May 12, 2020 at the beginning of the Board Meeting scheduled for that date.

The Annual Meeting/Budget Vote will be held on May 19, 2020 from noon until 8:00 p.m. in the Lobby of Warsaw Elementary School.

*Required - BOCES Annual Meeting Date

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the tuition rate for non-resident students be established at $2,500 for the 2019-20 school year minus any Warsaw District School taxes that the parents pay for property owned within the district.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the substitute teachers' pay be established at $100/day for certified substitutes and at $80/day for non-certified substitutes, $110/day NYS Certified Retired Teacher, and $100/day for Substitute License Nurses for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the remuneration for a tutor appointed by the school administration be established at $25 per hour for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the mileage reimbursement rate be established at the IRS Rate for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the remuneration for Election Inspectors be established at minimum wage for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Warsaw Board of Education Policy Handbook and Code of Ethics be adopted for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Board approve the Organizational Chart for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Warsaw Board of Education approve the Records Retention Schedule ED-1 for the 2019-20 school year.  (This is the standardized statewide schedule.)  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

_______________ lead the Pledge of Allegiance to the Flag.

_______________

_______________

_______________

Moved by _______________ seconded by _______________ that the Board of Education approve the following meal prices for the 2019-20 school year:

Breakfast

K-5  Students - $1.30

6-12 Students - $1.45

Lunch

K-5  Students - $2.20

6-12 Students - $2.20

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by ______________________, seconded by ______________________  that the Board approve the Certification of Acceptance of the Free and/or Reduced Price Meal/Special Milk Price Program Policy Statement, as proposed.   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Board appoint _______________ as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

The District Clerk was dismissed at _______________ p.m. and the following took place as recorded by _______________, Clerk Pro Tem.

Tamarah R. Plotz

District Clerk

Moved by _______________ seconded by _______________ that the Board enter Executive Session at _______________ p.m. for the purpose of discussing Choose an item. Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Board resume regular session at _______________ p.m.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Board approve the following Special Education recommendations:

(A) = Amendment Agreement

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that Board approve the Standard Work Day and Reporting Resolution for Employees, and authorize the District Clerk to execute said agreement.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that  the Board appoint Business Administrator Kari Grisewood as the Genesee Area Healthcare Plan Primary Board Member for the 2019-20 school year, and Director of Instructional Service and Personnel Matthew Wilkins as theAlternate GAHP Board Member for the 2019-20 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that, upon the recommendation of the Superintendent, the Board approve revised Personnel Schedule 462, as written.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the regular meeting of the Warsaw Central School Board of Education be adjourned at _______________ p.m.; subject to the call of the President.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

     , Clerk Pro Tem

The regular meeting of the Warsaw Central School Board of Education was called to order at        

6:31 p.m. in the Elementary School Building by Mr. Robb, Board President.

Members Present:  Mr. Robb, Mrs. Royce, Mrs. Wakefield, Mr. Pickard, Mrs. Hulme, Mr. McGinnis, Mr. Tarbell, II

Members Absent:  None

Others Present:  Mr. Englebert, Mr. Wilkins, Mrs. Grisewood, Mr. Papke, Mrs. Manfreda, Mrs. D’Amico, Mr. Ellis, Mrs. Monahan, Mr. Stores, Mr. Humphrey, Ms. Thomson, Mr. Bark, Mrs. Plotz

Mr. Robb led the Pledge of Allegiance to the Flag.

Moved by Mr. Pickard, seconded by Mrs. Royce that the Board approve the minutes for May 28, 2019 and June 11, 2019, as written. Motion Carried:  Yes 7, No 0, Abstain 0.

The Board reviewed the lists of regular bills dated May 28, 2019 and June 10, 2019.  

The Board reviewed the Appropriation Status Reports dated May 2019. 

The Board reviewed the Revenue Status Reports dated May 2019. 

Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Board approve the Treasurer’s Reports as of May 2019.   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Pickard, seconded by Mrs. Hulme that the Board approve the ExtraCurricular Activities Treasurer’s Reports through March 31, 2019. Motion Carried:  Yes 7, No 0, Abstain 0.

Campus Construction gave an update on the building project.

Mr. Englebert commented on the last day of school.

Audit Committee - NA

Finance Committee – Bond Anticipation Notes for the capital project were signed today.

Policy Committee - NA

Technology Committee - NA

Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Board  approve the following transportation contract extensions:

Home to School

Athletics, Field Trips

Athletics, Fields – Summer

Warsaw to Attica

Baker Victory

Castile to Warsaw

Mary Cariola, May Center ½ day May Center Full Day

Monroe II BOCES

Mt. Morris Elem - BOCES

Mary Cariola – Summer

Monroe II BOCES - Summer

Norman Howard

Randolph Academy

Regular Education - Summer

Rochester School for the Deaf – School Year

Rochester School for the Deaf – Summer

Special Education - Summer

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Pickard, seconded by Mrs. Royce that the Board  approve the following resolution:

BE IT RESOLVED, upon the recommendation of the Superintendent of Schools, that the Board of Education (“Board”) of the Warsaw Central School District (“District”) hereby establishes the “TRS Sub-Fund” of the District, to be established and operated pursuant to General Municipal Law Section 6-r, for the purpose of financing retirement contributions to the New York State Teachers’ Retirement System, and/or to offset all or a portion of the amount deducted from the moneys apportioned to the District from the State for the support of schools pursuant to Section 521 of the Education Law.

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Pickard, seconded by Mrs. Wakefield that the Board authorize the funding of the District Retirement Contribution Reserve Sub-Fund (TRS) from the 2018-19 budget and/or a transfer from reserves with the total amount not to exceed $500,000; further, that the Board authorize the funding of the Capital Reserve Fund-2015 from the 2018-19 budget and/or a transfer from reserves with the total amount not to exceed $500,000.. Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Board accept, with appreciation, the following donations:

Warsaw Village Police Department, Wyoming County Sheriff’s Department, New York State Police Department – Donation of Elementary Field Day chips and drinks for all Elementary Students

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Pickard that the Board approve the proposal of FreedMaxick for the audit of the year ending June 30, 2019, as submitted, and authorize the Business Administrator to execute said proposal.  Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mr. Pickard, seconded by Mrs. Royce that the Board approve the Service Agreement Reinstatement with Omni, as proposed, and authorize the Business Administrator to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Board approve the Schindler Maintenance Agreement for the period July 1, 2019 - June 30, 2022, as proposed, and authorize the Business Administrative to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mrs. Hulme, seconded by Mr. Pickard that the Board approve the agreement with UGI Energy Services, LLC, as proposed, and authorize the Business Administrator to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mr. Pickard, seconded by Mr. McGinnis that the Board  approve the AS-7 BOCES Service Agreement, as proposed, and authorize the Board President to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mr. Pickard, seconded by Mrs. Royce that the Board  approve the ACE MOA for the 2019-20 School Year, as proposed, and authorize the Superintendent of Schools to execute said agreement.  Motion Carried:  Yes 6, No 0, Abstain 1 (Wakefield).

Mr. Pickard expressed concern with the omission of Physics and Chemistry and requested that the administration look into finding a way to provide these courses.

Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Board  approve the Integrated Therapy Services Agreement for the extended 2019 School Year, as proposed, and authorize the Superintendent of Schools to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Board declares the following items obsolete and authorizes disposal in accordance with Board Policy and State Law.

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Board appoint Gail Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 7, No 0, Abstain 0.

The District Clerk was dismissed at 6:50 p.m. and the following took place as recorded by Mrs. Royce, Clerk Pro Tem.

Tamarah R. Plotz

District Clerk

Moved by Mr. Pickard, seconded by Mrs. Hulme that the Board enter Executive Session at 6:52 p.m. for the purpose of discussing matters leading to the appointment/employment of a particular person.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Board resume regular session at 8:40 p.m.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Board approve the special education placements recommendations, as follows:

(A)   = Amendment Agreement – No Meeting

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve the Extracurricular Activity Block (1) for Garden Club and the Extracurricular Activity Block (1 shared) for Lego League, as proposed and per WEA agreement. Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Pickard, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve an increase of $2.80/hour for Lisa Normandin, School Monitor, effective July 1, 2019, as she is doing substantially the same work as Computer Aides who reside in the district and are covered by Civil Service Law.  Motion Carried:  Yes 7, No 0.

Moved by Mrs. Wakefield, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 461, as revised. Motion Carried:  Yes 6, No 0, Abstain 1 (Hulme).

The Board of Education tabled appointment of the Athletic Director position until the next meeting.

Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the regular meeting of the Warsaw Central School Board of Education be adjourned at approximately 8:42 p.m.; subject to the call of the President.  Motion Carried:  Yes 7, No 0, Abstain 0.

Gail E. Royce

Clerk Pro Tem