• Minutes for the Reorganization Meeting on July 2, 2018

    The annual reorganization meeting of the Warsaw Central School Board of Education was called to order at 5:35 p.m. in the Elementary School Building by Tamarah R. Plotz, District Clerk. 

    Members Present:  Mrs. Wakefield, Mr. McKeown, Mrs. Royce, Mr. Robb, Mr. Pickard, Mrs. Hulme, Ms. Scaccia                             

    Members Absent:  None. 

    Others Present:  Mr. Englebert, Mr. Wilkins, Mr. Bark, Miss Plotz

    It was noted that Mr. Englebert, Superintendent of Schools, had signed the Oath of Office.

    Ms. Mary Jo Scaccia, Board of Education Member, signed the Oath of Office.                               

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that Mr. McKeown be nominated for the office of President of the Board.                                                          

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that nominations for the Office of President be closed and Mr. McKeown be elected President of the Board for the 2018-19 School Year.   Motion Carried:  Yes 7, No 0, Abstain 0. 

    Mr. McKeown signed the Oath of Office and took the Chair.                                  

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that Mr. Robb be nominated for the office of Vice President of the Board.                                                          

    Moved by Mr. Pickard , seconded by Mrs. Royce that nominations for the Office of Vice President be closed and Mr. Robb be elected Vice-President of the Board for the 2018-19 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.                            

    Mr. Robb signed the Oath of Office.                                                                  

    Moved by  Mr. Pickard, seconded by Mrs. Royce that Tamarah Plotz be appointed as District Clerk for the 2018-19 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 7, No 0, Abstain 0. 

    Mrs. Plotz signed the Oath of Office.

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that Susan Royce be appointed as District Treasurer for the 2018-19 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 6, No 0, Abstain 1 (Royce).

    Moved by Mrs. Hulme, seconded by Mr. Pickard that Deborah Tiede be appointed District Tax Collector for the 2018-19 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Board authorize Five Star Bank (Main Branch) to assist in the collection of school taxes for 2018-19.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Robb, seconded by Mr. Pickard that Dr. Gregory Collins be appointed as District Medical Officer for the 2018-19 school year at an annual amount of $15,142, as per contract.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mrs. Royce that Summit Family Dental Care, DDS, PC be appointed District Dental Supervisors for the 2018-19 school year (no remuneration).  Motion Carried:  Yes 6, No 0, Abstain 1 (Hulme).

    Moved by Mrs. Hulme, seconded by Mr. Pickard  that Kari Grisewood  be appointed as Purchasing Agent for all District Funds for the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mr. Robb that Mr. Englebert be appointed Payroll Certification Officer for the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Royce that Jeffrey Erickson of Warsaw, Hodgson-Russ of Buffalo, and Genesee Valley Educational Partnership Labor Relations Department be appointed as Legal Counsels for the 2018-19 school year.   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Genesee Valley Educational Partnership Occupational Advisory Council act as the Warsaw Central School Occupational Advisory Council for the 2018-19 school year.   Motion Carried:  Yes 7, No 0, Abstain 0.       

    Moved by Mr. Robb, seconded by Mrs. Wakefield that Kari Grisewood be appointed Comptroller of K-12 extracurricular accounts during the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that Susan Royce be appointed Treasurer of the K-12 extracurricular accounts during the 2018-19 school year (no additional remuneration).  Motion Carried:  Yes 6, No 0, Abstain 1 (Royce).

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that Donna Mager be appointed Internal Claims Auditor for the 2018-19 school year at her regular hourly rate (with overtime, as appropriate).  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that Tamarah Plotz be appointed Records Management Officer and Records Access Officer for the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that Edward Papke be appointed AHERA Lead Educational Agency Designee for the 2018-19 school year (no additional remuneration).  

    Motion Carried:  Yes 7, No 0, Abstain 0.                                                                              

    Moved by Mr. Robb, seconded by Mr. Pickard that Edward Papke be appointed School Pesticide Representative for the 2018-19 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that Edward Papke be appointed Chemical Hygiene Officer for the 2018-19 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mrs. Hulme that Five Star Bank and the Bank of Castile be designated as the official depositories of school funds for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Daily News and Warsaw’s Country Courier be designated as the official newspapers of the district for the 2018-19 school year.   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that Rebecca Manfreda be designated Title IX/Section 504/ADA Officer during the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that Rebecca Manfreda be designated Homeless Liaison during the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the Warsaw Board of Education designate Mr. Pickard as the Board Representative for the District Shared Decision-Making Committeee for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Robb, seconded by Mrs. Hulme  that the Warsaw Board of Education designate Mr. McKeown as the Board Representative for the Technology Committee for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Robb, seconded by Mrs. Hulme that the Warsaw Board of Education designate Mrs. Wakefield as the Board Representative and Mr. Pickard as the Alternate for the Executive Board of the Genesee Valley School Boards Association for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Robb, seconded by Mrs. Wakefield that Mrs. Hulme and Mrs. Royce be appointed to the District Audit Committee for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that Mr. McKeown and Mr. Robb

    be appointed to the District  Finance Committee for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that Mrs. Wakefield, Mrs. Royce and Ms. Scaccia be appointed to the District Policy Committee for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield seconded by Mrs. Royce that the Warsaw Board of Education designate Mr. Pickard as the Board Legislative Liaison for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mr. Robb that Kim Monahan be designated Title I Coordinator during the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mr. Robb that Jeffrey Mitchell be designated District Health Coordinator during the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.     

    Moved by Mr. Pickard, seconded by Mr. Robb that Officer Timothy McGinnis be designated Chief Emergency Officer during the 2018-19 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Royce, seconded by Mrs. Wakefield that Matthew Wilkins be designated Title VI Civil Rights Coordinator during the 2018-19 school year (no additional remuneration).  

    Motion Carried:  Yes 7, No 0, Abstain 0.               

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the District Treasurer be authorized to establish all accounts necessary for the transaction of the district's business affairs for the 2018-19 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mrs. Royce that the Superintendent be authorized to transfer monies between and within functional unit appropriations of the budget for the 2018-19 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that the Superintendent be authorized to apply for and receive state and federal grants for the 2018-19 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Pickard, seconded by Mrs. Royce that the President of the Board be authorized to sign Bond Anticipation Notes, Revenue Anticipation Notes, and Tax Anticipation Notes throughout the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Robb, seconded by Mr. Pickard that the Superintendent be authorized to approve conference, convention, workshop requests for which funds are budgeted for staff and the Board of Education (including Board Fiscal Oversight Training required by New York State Law) during the 2018-19 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.                                                                                      

    Moved by Mr. Pickard, seconded by Mrs. Royce that petty cash funds be authorized to be established in the amount of $100 each for the High School Office, Middle School Office, Elementary School Office, Business Office and MHS Student Council.  Motion Carried:  Yes 7, No 0, Abstain 0;

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that the High School Principal, Middle School Principal, Elementary Principal, Business Administrator and MHS Student Council Advisor, respectively, be authorized to supervise the petty cash funds.  Motion Carried:  Yes 7, No 0, Abstain 0.                                                

    Moved by Mrs. Wakefield, seconded by Mr. Pickard that the regularly stated meetings of the Board of Education will convene at 6:30 p.m. on the 2nd and 4th  Tuesdays of each month (except for Holidays) through the 2018-19 school year, unless otherwise indicated.  Meetings will be limited to a maximum duration of three (3) hours (meetings must end no later than 9:30 p.m.)  Specific dates are as follows:

    July

    2

    2018

     

    August

    14, 28

    2018

     

    September

    11

    2018

     

    October

    9, 23

    2018

     

    November

    13, 27

    2018

     

    December

    11

    2018

     

    January

    8, 22

    2019

    February

    12, 26

    2019

    March

    12, 26

    2019

    April

    9, 25*

    2019

    May

    14, 28

    2019

    June

    11, 25

    2019


    The Summer Board Retreat will be from 9:00 a.m.– 3:00 p.m.on August 8, 2018 in the Middle/High School Library.

    The Budget Hearing will be held on May 14, 2019 at the beginning of the Board Meeting scheduled for that date.

    The Annual Meeting/Budget Vote will be held on May 21, 2019 from noon until 8:00 p.m. in the Lobby of Warsaw Elementary School.

    *Required - BOCES Annual Meeting Date

    Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the tuition rate for non-resident students be established at $2,500 for the 2018-19 school year minus any Warsaw District School taxes that the parents pay for property owned within the district.   Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mr. Robb, seconded by Mrs. Wakefield that the substitute teachers' pay be established at $100/day for certified substitutes and at $80/day for non-certified substitutes, $110/day NYS Certified Retired Teacher, and $100/day for Substitute License Nurses for the 2018-19 school year.   Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that the remuneration for a tutor appointed by the school administration be established at $25 per hour for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mrs. Wakefield, seconded by Mrs. Hulme that the mileage reimbursement rate be established at the IRS Rate for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mr. Robb, seconded by Mrs. Hulme that the remuneration for Election Inspectors be established at minimum wage for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mrs. Hulme, seconded by Mrs. Wakefield that the Warsaw Board of Education Policy Handbook and Code of Ethics be adopted for the 2018-19 school year.  Motion Carried: Yes 7, No 0, Abstain 0. 

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the Board approve the Organizational Chart for the 2018-19 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Warsaw Board of Education approve the Records Retention Schedule ED-1 for the 2018-19 school year.  (This is the standardized statewide schedule.)  Motion Carried:  Yes 7, No 0, Abstain 0. 

    Mr. McKeown lead the Pledge of Allegiance to the Flag. 

    The Board welcomed new Board Member, Mary Jo Scaccia. 

    Moved by Mrs. Hulme, seconded by Mr. Robb that the Warsaw Board of Education approve the following emergency transportation contracts:

    Mary Cariola – Summer

    Rochester School for the Deaf - Summer

    Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mr. Robb, seconded by Mrs. Wakefield that the Warsaw Board of Education authorize the District Clerk to advertise for transportation bids.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Board of Education approve the following meal prices for the 2018-19 school year:

    Breakfast

    K-5  Students - $1.30

    6-12 Students - $1.45

    Lunch

    K-5  Students - $2.20

    6-12 Students - $2.35

    Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mr. Pickard, seconded by Mrs. Hulme that the Warsaw Board of Education approve the engagement letter from FreedMaxick and authorize the Business Administrator to execute said letter.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mr. Robb, seconded by Mr. Pickard that Mrs. Hulme be designated as New Board Member Mentor for 2018-19.  Motion Carried:  Yes 7, No 0, Abstain 0. 

    Moved by Mr. Pickard, seconded by Mrs. Hulme that Board approve the Standard Work Day and Reporting Resolution for Employees, and authorize the District Clerk to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

    Moved by Mrs. Hulme, seconded by Mr. Pickard that the Board appoint Business Administrator Kari Grisewood as the Genesee Area Healthcare Plan Primary Board Member for the 2018-19 school year, and Director of Instructional Service and Personnel Matthew Wilkins as the Alternate GAHP Board Member for the 2018-19 school year.  Motion Carried:  Yes 7, No 0. 

    Moved by Mr. Pickard, seconded by Mrs. Wakefield that the regular meeting of the Warsaw Central School Board of Education be adjourned at approximately 6:06 p.m.; subject to the call of the President.  Motion Carried:  Yes 7, No 0. 

    Tamarah R. Plotz

    District Clerk